The employer's duty of care in accordance with the Occupational Health and Safety Act also applies to mobile employees. After all, working for too long under unfavorable working conditions (e.g. with the wrong set-up) is a guarantee for illness, complaints and dissatisfaction. For employers, this means enormous costs due to sickness absence and loss of productivity.
How do your colleagues work from home?
Currently, around a quarter of employees work from home frequently or occasionally. Occupational health and safety is faced with the challenge of assessing the conditions and optimising them without direct influence.
miss the ergonomics of the office
miss the erg. display orientation
rate the erg. of seating furniture as worse
The world of work has changed significantly in recent years, so it is clear that risk assessment must be re-evaluated in the context of a hybrid and multi-local working environment in order to avoid a future wave of MSDs
However, it is simply not feasible to carry out workplace inspections in private rooms. Video-based solutions are an invasion of privacy and also involve considerable effort. The questionnaire-based risk assessment is usually incomprehensible to employees, takes an enormous amount of time and is rarely taken seriously.
4 steps to more effective occupational safety
With "Isa - risk assessment", you have a powerful tool at your disposal that not only helps you to fulfil labour law regulations efficiently, but also to sustainably improve working conditions in the office and home office.
Over a period of two weeks, Isa accompanies employees as they work at their desks. During this time, it uses sensor technology and AI to assess the working environment, proposes specific improvement measures, evaluates their effectiveness and documents the results in full and in compliance with data protection regulations.
Employees are therefore actively involved and trained to independently analyse and optimise their working environment - an important step towards self-empowerment and long-term prevention.
Following the introduction of Isa - ergo move the senior safety engineer at Phoenix Contact noticed that employees were independently adapting their workstations ergonomically to fulfil Isa's advice. Based on this realisation, we looked together at how we could use this approach to improve the risk assessment process.
It is well known that the technical equipment in the home office is often not comparable with modern office and VDU workstations. This is why the risk assessment is not only a legal requirement, but also a necessary measure for the prevention of the situation. The methodology we developed with Deep Care enables a true perception of the actual conditions and achieves a high level of ergonomic effectiveness.
Sensor-based risk assessment
With the help of various environmental sensors and artificial intelligence, Isa objectively records the working environment over 12 working hours. In doing so, it identifies and assesses potential work risks.
> 500 lux
< 60 dB
erg. Setup
erg. Setup
Correct height & utilisation
in front of the table
in the comfortable range
e.g. CO² & humidity
Risk report & interactive optimisation guide
Isa shows which aspects already fulfil all safety standards and where there is a need for action in order to avoid accidents at work and long-term health risks. Employees can visualise why some aspects were found to be good and others not. What cannot be determined by sensory means is queried by Isa, e.g. whether a fire extinguisher is available and whether employees are trained in its use.
For identified risks, Isa provides step-by-step, illustrated instructions for practical and directly realisable occupational safety measures.
After employees have implemented all occupational health and safety measures for the existing risks, a final assessment of the working conditions is carried out. To this end, Isa uses sensors to determine over 12 working hours whether the measures taken are effective.
> 500 lux
< 60 dB
erg. Setup
erg. Setup
Correct height & utilisation
in front of the table
in the comfortable range
e.g. CO² & humidity
Once the risk assessment has been completed, Isa prepares an individual report. This contains not only the content of the assessment, but also the measures taken by the employee and their effectiveness. Any remaining risks and further recommendations for action are also recorded.
The results report is then shared with the employees and a specialist or manager.
KICO - Risk Assessment is an innovative and smart solution for sustainable and targeted risk assessment in the home office and for mobile working. KICO - Risk Assessment minimises the time and effort required for a risk assessment and significantly improves the results for the health and safety of employees.
KICO - Risk Assessment makes remote workplaces safer. The employee-driven risk assessment creates binding clarity, promotes self-efficacy ("I am an expert in my workplace"), is fun to carry out and is contemporary.
The experts from B-A-D played a decisive role in defining and sharpening the requirements that Isa must fulfil for a comprehensive risk assessment and instruction. They accompanied the development process from the very beginning right through to piloting.
You get access to your own booking platform.
Whether for teleworking, mobile working or in the office ...
In a free initial consultation, we will find the best utilisation model for your risk assessment with «Isa – risk assessment».
More than a snapshot: Isa offers a comprehensive and long-term assessment of working conditions
Relief for skilled workers: Time-consuming & repetitive tasks are eliminated - specialists can concentrate more on other topics.
Flexible for multi-local working: Thanks to AI & sensor technology, working conditions can be objectively recorded and documented everywhere.
Strengthening a safety culture: Employees are actively involved and trained to optimise their working environment independently.
Holistic approach: Isa not only recognises problems, but also offers concrete solutions and supports their implementation.
Our employees greatly appreciate the valuable, innovative and data protection-compliant AI support provided by the health coach Isa. The digital companion ensures a healthier, ergonomic and more sustainable working day, despite very high screen time. Thanks to Isa, our employees use their height-adjustable desks much more. For us as an employer, this is a valuable and sustainable addition to the mandatory ergonomics training. Fully in line with the BGF nudging trend! We would like to thank the Deep Care team for their extremely customer-orientated cooperation.
An impressively effective tool for significantly more ergonomics at VDU workstations. When fully concentrating on the activity, it is a real help when the attention to one's own sitting posture is taken over by the Isa. This is clearly matched by the positive feedback from our employees. A valuable enrichment!
Tested and found to be good: Ergonomics, movement exercises and sufficient drinking - a personal health coach. Ingenious!
It works: Employees demonstrably move more, use their height-adjustable desks, sit more ergonomically or drink more. A great thing!
I like that it is plug & play, always present and not too intrusive.
We have already tried many things to motivate more movement during work. None of it has been as simple, efficient and low-threshold as Isa.
I particularly like the uncomplicated but effective targeted movement exercises that I can integrate into my working day thanks to Isa.
Works really well and motivates me to take care of my health.
Well thought-out usage model! Thanks to "Isa on Demand", we can easily reach many employees and achieve a lasting effect on them.
Isa is super! It unobtrusively reminds us of what is often neglected in the daily work process. Mindfulness for the body and a healthy posture.
Uncomplicated and effective. A prime example of useful digitalisation.
The use of ISA at STRABAG makes a targeted contribution to promoting ergonomic working methods and supports our employees with individualised real-time impulses. From a wellbeing perspective, this is an innovative tool for sustainable prevention and increasing health awareness in the workplace.
I was surprised at how accurately Isa recognized a misalignment in my shoulders. It was only 2-3 cm. With targeted neck and shoulder exercises and slightly lowering the desk, my neck and shoulders now feel much better.
Flexible, location-independent and individual - Isa is in tune with the times and has a wide reach, rarely has an offer been booked up so quickly. Our employees are thrilled!
A risk assessment is the process of identifying and evaluating risks, hazards and stresses in the workplace and in work processes. The aim is to identify health or safety risks that may arise due to ergonomic deficiencies, unsafe work equipment or psychological stress factors and to take appropriate measures to minimise or prevent them. Often only production companies are considered, but the assessment must also be carried out for office work and in the home office.
An assessment of the working conditions as part of the risk assessment should always be carried out when new work processes are introduced, new activities are carried out or the working conditions change. It should also be reviewed after accidents or health incidents and adjusted if necessary.
According to Occupational safety The employer is legally obliged to carry out a risk assessment of the workplace. They can be supported in this by occupational health and safety specialists or occupational physicians. However, the ultimate responsibility lies with the employer.
Risk assessment is regulated by law in the Occupational Health and Safety Act (ArbSchG) and the Workplace Ordinance (ArbStättV). According to the Occupational Health and Safety Act, employers are obliged to regularly review and evaluate the working conditions in their company in order to identify and minimise potential risks to the health and safety of employees.
It must be carried out on an operational basis and take into account all hazards in the workplace, be it physical stress, hazardous substances or psychological stress.
The Federal Institute for Occupational Safety and Health (BAuA) plays an important role by providing scientific findings and practice-orientated information on risk assessment. It supports both employers and occupational safety specialists with action aids, guidelines, recommendations and research findings that contribute to improving safety and health.
It should be clearly and comprehensibly documented. It must contain a detailed list of the identified hazards, an assessment of the risks and the defined risk minimisation measures. A basic catalogue or checklists can be used for this purpose, for example. This documentation can be in both paper and digital form and should be easily accessible for future audits.
A workplace risk assessment should be reviewed at least once a year. If the working conditions change or new risks are recognised, the documentation of the risk assessment must be updated immediately.
The main difference between a conventional risk assessment and a digital risk assessment lies in the implementation and documentation. A traditional assessment is often done on paper, while digital risk assessments use software or AI-powered helpers to identify and evaluate hazards and document actions. Digital assessments allow for easier updating and comprehensive application to different sites or working models. Isa offers a unique way of sensor-based measurement and evaluation of hazards.
All relevant hazards must be taken into account in a risk assessment. These include physical risks such as ergonomic deficiencies (e.g. incorrect posture, unsuitable furniture), mental stress (e.g. stress or isolation) and environmental factors such as noise or poor lighting.
Not every single activity needs to be assessed separately. Standardised activities can be covered by general risk assessments. However, a detailed risk assessment should be carried out for activities with higher risks or special work processes and individual workplaces, such as in the home office.
You can find exciting information on risk assessment in the home office in our free white paper "The importance of risk assessment"
If a risk assessment is not carried out, the employer can be held legally liable if accidents or health problems occur. In addition, the risk of work-related injuries or illnesses is increased.
The risk assessment should be integrated into everyday working life as a continuous process, both at the office workplace and in the home office. All employees should be regularly made aware of the defined safety measures and receive training. A culture of mindfulness and responsibility for one's own safety should be created.
You are currently viewing a placeholder content from HubSpot. To access the actual content, click the button below. Please note that doing so will share data with third-party providers.
More InformationYou are currently viewing a placeholder content from HubSpot. To access the actual content, click the button below. Please note that doing so will share data with third-party providers.
More Information
Our AI assistance Isa is used at B-A-D under the name KICO offered. The function and purpose are identical, but B-A-D supplements the modules with additional services.
Click here to go directly to the partner offer: KICO - Your KI health coach
We have been working closely with B-A-D GmbH, one of the leading providers of workplace prevention and health promotion, since 2023. B-A-D originally started out as Sales partner and integrated our AI assistance Isa into its prevention portfolio under the name KICO.
The collaboration deepened when B-A-D learnt of our plans to add health and safety functions to Isa. So B-A-D became our Development partner. Together we developed Risk assessmentThe experts from B-A-D played a key role here - particularly in defining the requirements, but also during the entire development process right through to the pilot phase.
You are currently viewing a placeholder content from HubSpot. To access the actual content, click the button below. Please note that doing so will share data with third-party providers.
More InformationYou are currently viewing a placeholder content from Facebook. To access the actual content, click the button below. Please note that doing so will share data with third-party providers.
More Information